Booking Terms & Conditions

Our booking and cancellation information – ESSENTIAL READING!

All enquiries for Exmouth Dive & Whalesharks Ningaloo and accommodation at the Pot Shot Resort can be made via the email address above.

You can make payments by calling the store on (08) 9949 1201 with your credit card details, or by emailing your MasterCard or Visa details to us on [email protected] for ALL bookings.

When booking, please complete the booking form with the correct itinerary, your Visa, MasterCard or AMEX details, names of divers/snorkellers, diver details and the amount to be charged. Please note that bookings made with a credit card attract a 2% surcharge, or ask to pay by direct debit. Direct debit transactions from outside Australia often attract a fee which must also be covered.

All Bookings

No bookings are confirmed until a deposit of $100 per person per tour is made (or $200 for a Course). Full payment is due 14 days prior to your first booked tour date. No refunds will be given for cancellations made less than 48 hours in advance. Date changes are subject to availability and must be made more than 48 hours in advance.

Special additional considerations for all scuba and free dive courses:

Please plan extra time to complete your scuba and free dive course in case of delays to our diving schedule. We cannot under any circumstances provide a refund/partial refund due to delays in completing a course due to adverse/unsafe weather conditions or other factors beyond our control.

We will ONLY fully refund your scuba and free dive course, only if you are medically UN-FIT & provide a copy of your completed diving medical form signed by your doctor stating “PERMANENTLY UNFIT” prior to the beginning of the first day of the course. We will partially refund only if you provide a copy as above after the start of your course.

Scuba and free dive medical information for Open Water Courses:

We strongly Insist that you Read ‘The Medical Questionnaire’. If you need a medical, you must obtain your diving medical to the Australian Standard 4005.1 Before you arrive in Exmouth for your Open Water Course. Only your doctor can determine if he/she can complete the medical to this standard. Medicals are NOT available in Exmouth. Our diving Centre has no control over availability or costing of scuba and free dive medicals and no course refunds will be given in the event medicals are not available or are deemed too expensive by the client.

Video & Picture transfers:

We accept no liability when copying to your personal device, card or usb, this is done at your own risk.

Exclusive Charters

Date changes for exclusive tours are permitted with 30 or more days notice only. A 20% payment is due to confirm your exclusive tour and this is not refundable. The 20% payment is not transferable to any tour, course or goods except to another available exclusive tour date with at least 30 days notice. Final payment is due at least 14 days prior to your booked date. For exclusive charters involving scuba dives, it is your responsibility to ensure your divers have their certification cards and are current in their diving skills.

We reserve the right to alter Dive Site Locations or cancel specific dives/tours/courses without notice due to weather, sea conditions, minimum numbers or other factors. We always recommend that you travel with flexibility in your itinerary and with travel insurance – please contact your local travel agent for details on the best travel insurance for your travel needs.

Scuba and free dive Site Locations can change Due to Weather. We always Try to Anticipate Weather Conditions & May need to change schedules & dive locations to suit. No Refunds are available for dive site location changes. We will gladly refund the difference between Reef & Muiron Island trips, when these locations are changed.

Sea Sickness

It can happen to anyone on any tour. Please make sure you are prepared before your tour – it is too late once you are on the boat. As we are not a pharmacy we cannot sell medication. You can purchase anti-motion sickness tablets etc at Exmouth Pharmacy (9am-5pm most weekdays; closed Saturday afternoon & Sunday…check with them for complete opening times) and the Supermarket in Coral Bay. Exmouth Dive & Whalesharks Ningaloo, Exmouth, does not supply seasickness tablets. We cannot give refunds for sea sickness

Your Last Scuba and Free Dive

You will need to show your certification card for our tours. If you have not logged scuba and free dive within the last 12 months you may be required to do a refresher session with us before your tour. Please let us know at time of booking so we can arrange this for you. We reserve the right to refuse to let a diver who does not meet these requirements dive on a booked tour and no refund will be issued.

Diving in a buddy team without a guide: You may be able to scuba and free dive without a guide, in a buddy team, if the conditions permit. Each diver in an independent buddy team must have a suitable timing device, safety sausage and a surface noise maker.

Repeat policy for Exmouth Dive & Whalesharks Ningaloo’s Whale Shark Swim Tour Exmouth, Western Australia

Please see Whaleshark Good Swim Guarantee

We cannot guarantee sightings of any creature, nor do we control their behaviour, as they are all wild animals in their natural environment. In the unlikely event that no whale shark is sighted on your Whale Shark Adventure Tour with Exmouth Dive & Whalesharks Ningaloo in Exmouth, we offer ONE FREE REPEAT tour to each paying passenger to be taken within 3 years of issue. Repeat tours are not transferable to another party/season/tour/location/date and no refunds are available. Please note that availability for repeat tours may be limited – especially near Easter and the Western Australian school holidays. Exmouth Dive & Whalesharks Ningaloo always recommends that you travel with some flexibility in your schedule and that you travel with travel insurance. A Free Video & Photos of your tour will only be available on your successful tour & will not be produced on a Non-sighting day.

Humpback Whale Terms & Conditions & In-Water Interaction Guarantee

Please see Humpback Whale Swim Tours

On all humpback whale swims you will have a Maximum group size of 7 swimmers with a guide & Videographer in the water. If a suitable resting Whale is found we will spend time gaining the animals trust, which may take 30 minutes. When we find a whaleshark we will have groups of 10 passengers with a swim guide & videographer, able to swim with these magnificent fish.

All Video & photos from yours for Free! (Souvenir usb $19.95 extra).. For whalewatching, we can manoeuvre to within 100m of the whales. If the whale chooses to swim over to us – we will shut down the engines and enjoy the close interaction from the vessel. On whale swim tours – If the whale is very subtle, the boat will move within 75M of the whale, where the first group will enter the water 75M from the whale, we will then swim slowly toward the whale trying carefully not to splash or scare it, to within 30M. Should the Whale approach us we are allowed to get as close as 15M to the Whale. Should the Whale attempt to get closer we will swim away to maintain at least 15M of distance. This is an in-water experience that will give you the thrill of being close to such a large Mammal with surface views closer than you can imagine, with luck you may even see the whale under the surface. Entering the water for the purpose of swimming with a Whale, Whaleshark or Manta Ray, is considered a swim by definition, Dept. of Parks & Wildlife fee’s will be charged to Exmouth Dive & Whalesharks Ningaloo. Exmouth Dive & Whalesharks Ningaloo & Crew will at all times try to offer a safe enjoyable experience, where possible, but cannot guarantee a wild animal will want to interact with us.

We may consider at anytime the activity may become unsafe, where we will immediately recall all persons out of the water. At no time will we attempt to enter the water if there is a calf present. A calf by definition is a whale up to 1/2 the length of its mother and dependent on its mother. Minimum age of 13 years to swim with the humpback whale, you must be a comfortable, good snorkeller to participate, as this is an activity that requires good snorkel skills & involves serious distances to swim. A snorkel test will be conducted to ensure that swimmers meet minimum requirements as determined by the crew. This activity can be dangerous, whales are very large, unpredictable Mammals that could become aggressive if they feel threatened. They could move very quickly, faster than any human can swim. By participating in this tour you accept that the risks of swimming with a wild animal could be hazardous resulting in injury.

What we offer exclusively at Exmouth Dive & Whalesharks Ningaloo is our in-water interaction Guarantee. This means if by chance you do not get an interaction with a Humpback Whale, Whale Shark or Manta Ray, you can come again on the next available tour for 50% OFF*.

Here are the basic conditions for our Guarantee:

  • If we do not get to have an in-water interaction with a Humpback Whale, Whaleshark or Manta Ray as they cannot be found that day, we give you the swimmer a 50% OFF repeat on our next available tour. This is a confirmed seat at 50% Off the ticket price. If we cannot accommodate your travel plans, we will issue you with a 50% off discount voucher that is valid for 3 years to come back and try again.

Conditions:

  • Only if there are available seats on a tour confirmed with more than 7 swimming passengers.
  • Only one discounted tour for the person who was originally booked on the swim tour with Exmouth Dive & Whalesharks Ningaloo
  • Cannot be transferred to another customer who booked on a swim tour with Exmouth Dive & Whalesharks Ningaloo
  • Cannot be exchanged for a refund.Available for up to 3 years after your first tour and is Weather dependant.
  • Issue of repeat due to the discretion of the skipper and boat crew on the day, Management has the final decision.
  • If more than one person is offered a discounted seat from the same tour, the available seat is offered in order of who ever booked first.
  • Exmouth Dive & Whalesharks Ningaloo reserve the right to change allocation of seats, dates of tours, fee’s etc as required.